Call for Volunteers
To support students wishing to participate in the conference, and to support the practical organization of the virtual conference, a limited number of reliable and passionate student volunteers are sought.
- Receive a free virtual student registration.
- Be able to (in fact, required to) closely interact with speakers in the conference.
- Be acknowledged as a volunteer on the conference website (unless they prefer not to).
- Build good karma.
The total amount of work involved will not exceed 5 hours in the week before the conference, and 10 hours during the conference. Tasks will include:
- Before Wednesday 9 September: preparing for the volunteering duties (e.g. carefully reading a pre-conference volunteering manual, possibly taking part in a short technical training session).
- Wednesday 9 September or Thursday 10 September (depending on the volunteer’s availability): taking part in a pre-conference briefing and dry run.
- During the conference: assisting in the technical aspects of the virtual conference, particularly in hosting virtual meetings. This could involve:
- Liaising with the session chair and speakers.
- Streaming the right pre-recorded videos at the right time.
- Assisting the session chair in running the session (unmuting/muting participants as required, time-keeping, etc.).
- Troubleshooting problems using the volunteering manual and adapting to possible unforeseen circumstances.
Most volunteers will be assisting for two sessions of 3 hours. Each volunteer is also expected to be ‘on call’ to help out if needed during one additional session of 3 hours. We will take volunteers’ preferences, time zone, and availability into account in assigning them to sessions.
We expect from applicants:
- Proof of enrollment as a full-time PhD student during the time of the conference.
- Proficiency in English communication.
- An IT-savviness with regards to teleconferencing or an eagerness to learn.
- Dependability and professionalism.
To apply please click here. The application deadline is Tuesday 28 July (AOE). A decision on your application will be made by Wednesday 29 July and sent to you by email.
For questions please email the Volunteering Chairs at firstname.lastname@example.org.